Operations Coordinator

I'm Tiffany Kantor, the Director of Production Operations at Avaline, and I'm looking for an entry level Operations Coordinator to join my team. The Operations Coordinator will support the Production Operations team with administrative needs, procurement and logistics tracking to ensure on time and thoroughly organized deliveries for our evolving production schedule. The Operations Coordinator will handle trucking/ocean transportation arrangements and logistics for all products and components. The Coordinator will issue and track all purchase orders for finished goods, raw materials, merchandise and packaging goods. Coordinator will manage administrative filing throughout the production cycle. This position will require a self-starting, highly organized and motivated candidate.

Responsibilities:

Logistics Procurement

  • Support with onboarding New Trucking Partners
  • Coordinate and Issue Trucking Orders
  • Collaborate, Coordinate and Issue International Orders
  • Tracking door to door shipments
  • Communicate real time ETAs with management
  • Maintain WIP trackers
  • Ability to anticipate and problem-solve roadblocks

Purchase Ordering

  • Draft, execute and track purchase orders
  • Receive inventory into Netsuite
  • Track orders door to door

Compliance

  • Submit Colas for TTB Approval
  • File Organic Certs, NOPs, Colas

Tracking / Filing

  • Sample tracking, logging tracking and managing customs clearance through delivery
  • Filing and logging Lab Results
  • Filing Quotes, BOLs etc
  • Filing customs paperwork
  • Ship samples to suppliers, wineries and labs
  • Data Entry in ERP system and inventory systems

      Who You Are:

      • Strong communication and organizational skills
      • Highly motivated problem solver and team player
      • Ability to effectively manage multiple projects/tasks of varying complexities, meet deadlines, and work well under pressure

      Qualifications:

      • Bachelor’s Degree – preferably in areas of Supply Chain Mgmt., Logistics or Business Administration.
      • 1+ Years experience in related field
      • Strong Microsoft Excel / Google Sheets Skills, Netsuite Experience is a plus.

      To apply, please submit your resume to careers@drinkavaline.com